Frequently Asked Question
Procedures for applying name change in University records as per Gazette notification
1. Students who have changed their names in their qualifying certificates pursuance to the publication of a Gazette notification, shall submit application directly to the concerned branch at Pareeksha Bhavan for approval to change their name in the qualification first obtained from the University.
2. Along with the aforementioned application, applications to change name in consolidated grade card, mark list, semester wise mark list/grade card, degree certificate, provisional certificate(if not obtained the degree certificate) of the programme shall also be submitted together at the concerned tabulation branch at Pareeksha Bhavan.
Documents to be submitted with the application to effect name change
i.Copies of qualifying certificates duly attested by a Gazetted Officer/an officer not below the rank of a Section Officer at University/Head of institution or college.
ii. Copy of Gazette notification, if not possible to confirm through online, duly attested by Gazetted Officer/an officer not below the rank of a Section Officer at University/Head of institution or college .
iii. Application in prescribed format .
iv. Originals of documents in which the name is required to be changed .
v. Fee remitted challan receipt .
vi. One and the same certificate.
vii.Transgender students shall submit, along with their application, the application form, fee remitted challan receipt , the Certificate of Identity issued by the District Magistrate, and a copy thereof duly attested by a Gazetted Officer/an officer of the University not below the rank of Section Officer/ the Head of the College/Institution.
3. After effecting name change in the documents of the programme firstly qualified from this University, students shall submit separate applications at concerned branches to change their name in the documents relating to subsequent additional qualifications(eg : PG, B Ed etc)
4. Candidates who have obtained more than one qualification from the University and who have been changed their name in the records initially issued by the University (such as UG mark lists, grade cards, or degree certificates), shall submit along with the application, the University order permitting name change in the documents pertaining to higher qualification, a duly attested copy of the qualification certificate in which the correction has been effected, the fee payment receipt, and the original documents in which the name is to be corrected.
5. To effect name change in the University records after changing the same through Gazette notification, students shall compulsorily submit their qualifying certificates bearing changed name(Eg : SSLC, +2, VHSE, CBSE, equivalent certificates) duly attested by a Gazetted Officer/an officer of the University not below the rank of Section Officer, or the Head of the College/Institution.
6. For effecting change of name in the University records pursuant to a Gazette notification, students shall compulsorily submit their qualifying certificates bearing the changed name (e.g., SSLC, Plus Two, VHSE, CBSE, or equivalent certificates), duly attested by a Gazetted Officer/a University officer not below the rank of Section Officer/ the Head of the College or Institution concerned.
7. In cases where the institutions that issued certificates prior to, are reluctant to effect the name change in their records based on the Gazette notification, the applicant shall submit, along with the application, a letter from the concerned institution/department clearly stating that it has objection to change the name. Approval may then be sought from the Registrar to effect the name change in the University records.
8. In cases where other Universities are unwilling to effect change of name in the certificates relating to qualifying examinations issued by them, the applicant shall submit, along with the application, a letter clearly stating that there is objection to effect the change of name in the records maintained by the issuing institution. Thereafter, approval may be sought from the Registrar to effect the change of name in the University records.
9 . Students currently pursuing their studies shall submit an application through the Principal to the Controller of Examinations for changing their name in the University records after the name change has been effected in their qualifying certificates through Gazette notification.
Documents to be submitted :
i. Copy of Gazette notification, if not possible to confirm through online, duly attested by Gazetted Officer.
ii. Copies of qualifying certificates duly attested by a Gazetted Officer.
iii. Fee remitted challan receipt.
iv. documents if any (Eg : Semester wise mark list/Grade card)in which the name is required to be changed .
10. In cases where the name has already been changed in the University records, applicants seeking the corresponding change in the Degree Certificate shall remit the prescribed fee for name correction + the fee for the Degree Certificate((fee rate for ordinary mode only shall be levied).
11. Since, search fee is levied for name correction, no separate search fee is levied for changing name in the degree certificate.
FEE DETAILS
1. Application fee : Rs 55/-
2. Name Change : Rs 550 /-
3. Name Correction : Fee for Mark list/ Grade Card + Fee for name correction + Search fee as detailed below :
i. Within one year of issuance of Grade card/ Mark list : ₹155/-
ii. After one year and up to 3 years of issuance of Grade card/ Mark list : ₹350/-
iii. After 3 years and up to 10 years of issuance of Grade card/ Mark list : ₹685/-
iv. After 10 years of issuance of Grade card/ Mark list/ Degree certificate : ₹1355/-
Fee for revised Degree Certificate to the students whose names have been changed in the qualifying Certificates after the Gazette Notification : Name correction fee+ search fee , if applicable + Fee for Original Degree Certificate (fee for ordinary mode only )